What is CORE ELMS?

CORE ELMS is an Experiential Learning Management System (ELMS Software) supporting the needs and processes of externship departments and students in the field.

Student Externship and Practicum Management



ELMS Features

Scheduling

  • Student Field Scheduling
  • Externship Site Profiles
  • Externship Site Research Tools
  • Externship Site Choice Prioritization
  • SmartMatch Scheduling Algorithm
  • One-Click Student-to-Site Matching

Evaluation

  • Student Evaluation Management
  • Student Self-Evaluation Management
  • Site Evaluation Management
  • Auto-Reminders

Experience Tracking

  • Student Hours Tracking
  • Field Experience Tracking
  • GPS Location Auto-Stamping

Communication

  • User Group Management
  • Personal Calendar Management
  • Messaging Center
  • Help & Support Library
  • Survey Administration
  • Absentee Tracking
  • Incident Reporting
  • Site Visit / Call History Management

Document Management

  • Student Immunization History Management
  • Student Background Check Management
  • Student Licensing Management
  • Site Contract Management
  • Site Payment Accounting

Career Services

  • Graduate Tracking
  • Placement Tracking
  • Job Board Hosting
  • Job Application Management
  • Externship Application Management
  • Continuing Education Integration

Analytics

  • Reporting & Analytics Suite
  • Email Open Accountability Stamps
  • Communication Logs

Other Features

  • Flexible Configuration Options
  • Knowledgeable and Responsive Client Support
  • Mobile App
  • LTI Integration & SSO Integration
  • Custom School Branding
  • Hosted on the RXpreceptor Platform

ELMS Modules

User Groups

Administrators
Administrators

Manage ELMS administrators and define access levels.

Students
Students

Manage student accounts and student profiles.

Supervisors & Placements
Supervisors & Placements

Manage Preceptor / Placement accounts and profiles.

Pending Users
Pending Users

Allows users to submit potential user account information for approval.

Scheduling

Experiential Scheduling
Experiential Scheduling

Manage student scheduling (smart-matching or manual hand-slotting).

Quick Scheduling
Quick Scheduling

Create student schedules without adding site availability.

Availability Submissions
Availability Submissions

Electronic submission and collection of site schedules and availabilities.

Placement Prospector
Placement Prospector

Allow students to research and submit non-affiliated sites for approval.

Evaluations

Student Evaluations
Student Evaluations

Create and manage custom student evaluations.

Supervisor & Placement Evaluations
Supervisor & Placement Evaluations

Create and manage custom Preceptor & Placement evaluations.

Student Self-Evaluations
Student Self-Evaluations

Create and manage custom student self-evaluations.

Experience Tracking

Requirements Management
Requirements Management

Manage student requirements (background checks, immunizations, etc) and site affiliation contracts.

Student Hours Tracking
Student Hours Tracking

Logging, tracking, GPS location, and reporting of student hours in the field.

Field Encounters
Field Encounters

Track and report on specific student field experiences.

Surveys and Forms
Surveys and Forms

Create, manage, and collect custom surveys and forms.

Student Absences
Student Absences

Manage and track student absences in the field.

Document Library
Incident Tracking

Record reported incidents that occur while students are in the field.

Communication Tools

Messaging Center
Messaging Center

Communication portal for mass-emailing all user groups.

Document Library
Document Library

Upload and share documents and files with all user groups.

Calendar
Calendar

A system calendar (events, schedules, due dates, etc.)

Communication Logs
Communication Logs

Track communications with individual users including site visit history.

External Resource Links
External Resource Links

Add custom/supporting buttons with links into the left-hand navigation bar.

Help Center
Help Center

Help center to support all user groups.

Mentor/Preceptor Tools

Payment Tracking
Payment Tracking

Track payments to Mentors/Preceptors and generate check requisitions.

Mentor/Preceptor Benefits Package
Mentor/Preceptor Benefits Package

Present the various "benefits" offered to your field mentors/preceptors.

Mentor/Preceptor Reporting
Mentor/Preceptor Reporting

Allow Mentors to run reports in a limited capacity.

Mentor/Preceptor of the Year
Mentor/Preceptor of the Year

Submission and collection of "Mentor of the Year" nominations.

Continuing Education
Continuing Education

Present continuing education activities to users (integrated with CE Search Engine).

Career Services

Graduate Tracking
Graduate Tracking

Track student start dates through their last date of attendance.

Job Board
Job Board

Full functionality job board connecting employers with students.

Placement Tracking
Placement Tracking

Track graduate employment placements and send employment verification surveys.

Additional Modules

CORE CompMS
CORE CompMS Integration

Integrate with the CompMS student competency assessment portfolios.

MyCred Integration
CORE MyCred Integration

Integrate with the MyCred self-curated presentation ePortfolios.


Request Demo & Pricing


ELMS Videos

Experiential & Externship Program Types Served

Higher Education Sectors Served

CORE ELMS Resources

ELMS Features Sheet
ELMS Features Sheet
OT Programs Fieldwork Survey
OT Programs Fieldwork Survey
Law School Experiential Learning Survey
Law Schools Experiential Learning Externships Survey
Case Study on University of Denver
Case Study on University of Denver
Case Study on ELMS Implementation at MUSC
Case Study on ELMS Implementation at MUSC
ELMS Pharmacy School Features Kit
ELMS Pharmacy School Features Kit
ELMS ROI Justification for Career Colleges
ELMS ROI Justification for Career Colleges
CORE Technology Suite Features Kit
CORE Technology Suite Features Kit

Everyone's talking about CORE Talking


Our experiential program was at a crossroads and one of our major goals was to find ways to work more efficiently. CORE helped us do that. Although we're only into our first year using the program, we already use functions that save time and we anticipate saving much more as we learn more about it. The training process was actually a lot less stressful than we thought and the conversion from our old program was made seamless by the CORE team.

Mark J. Chirico
Director, Experiential Education
Belmont University
Nashville, TN


I enjoy precepting students from the University of Connecticut but have little time for additional paperwork. I appreciate the investment the University has made in the CORE software which allows me to easily access my student schedules, electronic performance evaluations, and student profiles.

Wendy Dean
Preceptor
Arrow Pharmacy & Nutritional Centers
Hartford, CT


Before CORE, students spent valuable study time researching hundreds of potential sites while administrators wrestled with a decentralized email-and-spreadsheet system to offer a semblance of structure. CORE’s ELMS upended this paradigm with an intuitive, customizable tool that empowered me to quickly research and select my experiential opportunities. After meeting success with this product, I can confidently say that any institution that does not use CORE is operating beneath the new industry standard.

Jesse Mancini
Student - Class of 2014
MCPHS University
Boston, MA

We are just beginning to use the CORE suite. Our students and preceptors like its straight-forward format. Support has been wonderful and their team is always willing to listen to our concerns and help determine the best way to implement and use the software to meet our needs.

Rebecca Malone, PharmD
Coordinator, Experiential Education
University of Arizona


The staff at CORE have been wonderful to work with. They have been very responsive to our requests… and in a timely manner. Our preceptors have found this educational management system very user friendly. They continue to add and update system features that make our jobs easier. Most importantly, they listen and respond to our needs.

Kathy Fisher, RPh, MBA
Director of Experiential Education
University of Rhode Island

I am a preceptor with four different Colleges of Pharmacy. Over the years, I have been provided with other Experiential Learning Management Systems to manage my students. I find CORE ELMS to be by far the most intuitive and easiest to use… making my job easier.

Amy Bixler
Preceptor
Walgreens Pharmacy
Virginia Beach, VA



As an experiential learning site for St Johns University, CORE ELMS software makes my job much easier. The fact I can view student bios, student schedules, and evaluate all of my students in one convenient location is a tremendous help.

Chandra Gajulapelli
Preceptor / Mentor
Little Neck, NY

CORE ELMS provides a virtual conference room in which every detail of an internship may be ironed out as a cooperation between student, preceptor and educational institution. Without CORE ELMS, organizing rotations would be a mess of crisscrossed letters and cumbersome email storage.

Jacob Hicks
Student
MCPHS University Boston, MA

Some of our CORE Clients


University of Michigan
Kaplan
University of Maryland
University of Kansas
Mary Baldwin College
West Coast University
Rutgers
University of Toronto
University of Kentucky
Temple University
University of Rhode Island
UNC
University of Kansas
Mary Baldwin College
West Coast University
Rutgers
University of Toronto
University of Kentucky
Temple University
University of Rhode Island
UNC
University of Utah
Capella
University of Arizona
University of New Mexico
Virginia Commonwealth University
University of New England
UCONN
St. John University
Southern Illinois University
University of Findlay
Long Island University
University of Hawaii
University of Incarnate Word
Husson University
University of South Florida
Belmont University
Campbell University
Manchester University
University of Waterloo
Albany College
University of Western New England
Howard University
Idaho State University
West Virginia University
Union University
Wingate University
University of Texas Tyler
University of Denver
High Point University
Northern Arizona University
University of Louisiana Monroe
Chapman University
University of the Sciences Philadelphia
Bryant and Stratton College
Cedarville University
Fairleight Dickenson University
University of Maryland Eastern
Chicago State University
Mercy College
Hampton University
Roosevelt University
MCPHS University

Program-Specific ELMS Videos

Product Overview Videos